Interesting Yet Scary Statistics
Believe them or not, I think we all admit to some of these being true:
- 37 percent of employee time is spent in meetings
- Managers attend more than 60 meetings per month
- 47% consider too many meetings the biggest waste of time
- 39% of meeting participants admitted to dozing off during a meeting
- Over 70% brought other work to meetings
- It is estimated that 25-50% of meeting time is wasted
- The researchers found that the more meetings employees attended, the more exhausted they felt and the higher they perceived their workload to be.
Despite all of the above 92% of participants felt meetings were an important opportunity to contribute to their organisation.
The most important element of any meeting is the result, the decision, the actions and the responsibilities. These can mean the difference between success or failure, profit or loss, growth or decline. Companies invest a significant amount in meeting spaces, they consider it important, so it makes sense to ensure the employees can achieve the desired results.
Next time you’re in a meeting, add up the cost incurred in terms of time, real estate and preparation………..the point is meetings are really important so make sure they deliver.
Whether face to face or via Video Conferencing, meetings still demand quality real estate and significant amounts of business time – but why are they so important?
At the heart of any business, large or small, is “the meeting”, the getting together of two or more people to discuss, debate, share information, collaborate, develop ideas and ultimately DECIDE. Yes, its’ all about decisions.
We can define it in many different ways, but human’s ability to
communicate differentiates us from the rest of the animal kingdom. We have developed many ways of communicating both verbally and visually to show the whole spectrum of emotions and it is COMMUNICATIONS that should dominate the meeting. “A Picture Paints A Thousand Words” we say, “Every Picture Tells A Story” , so we know that VISUAL communications is important and yet our meetings can still be unstimulating, ineffective and not achieve the right result – A DECISION. So what can we do about it?
The Meeting Room
You wouldn’t dream of holding a meeting in the store room or the cleaner’s cupboard so make sure the environment is appropriate. Meeting rooms should be:
- Comfortable yet not too sleepy
- & airy yet not cold or unwelcoming
- Reflect the corporate image, but not opulent
Further, participants in the meeting need to be provided with appropriate technology to assist in communicating ALL relevant points, ideas and arguments. Not everyone is a great communicator, so these technologies are essential tools to bring everyone up to the level of the best in the room. Technology such as:
- In room PCs with access to corporate networks and files
- Simple presentation tools, preferably wireless
- Screens or projectors at an appropriate size
- Simple to use remote controls (they’re not just for techies)
- Audio devices such as conference phones and speakers
- Video Conferencing for bringing in remote participants within or outside the company
- Ability to use laptops, tablets and mobile devices to send or receive, if you don’t use them, the next generation will insist on it