The business drivers for Video Conferencing

COA Solutions was looking to refurbish and upgrade a meeting room space at its head office in Cobham. The company required an impressive, fully furnished presentation and Video Conferencing suite where clients could be entertained and shown demonstrations of the products and services offered by COA.  The aim was to provide a presentation and Video Conferencing facility for senior management, employees and project teams to use, enabling business performance and communication within the organisation to be improved.

Choosing AuDeo

AuDeo has been a longstanding partner and trusted advisor to COA Solutions delivering Video Conferencing technology and audiovisual solutions to a number of locations throughout the UK.

Peter Lucas, IT Project Lead at COA Solutions Ltd comments, “We have developed a strong relationship with Mark Weston, our AuDeo Account Manager over a number of years, which has resulted in AuDeo being our trusted advisor when deploying video and audio visual solutions within the group.”

AuDeo was on hand to help and advise COA Solutions at all stages of the project, involving input and co-ordination from both the IT and Facilities Departments within COA Solutions. A visit to one of AuDeo’s reference sites was useful to help COA realise the full potential of the project. “It helped us to visualise what was possible and to identify areas that could make our room really impressive, such as making sure all cables were run out of sight” comments Richard West, Facilities and Procurement Manager of COA Solutions Ltd.

“We were really happy with AuDeo’s installation team, they knew exactly what they were doing and got on with the project,” says Peter Lucas. The benefits Video Conferencing is business critical to COA Solutions. COA’s dispersed project, sales and management teams are able to meet more frequently by video and to make quicker decisions. Video Conferencing has enabled COA Solutions to significantly reduce its travel costs and carbon footprint.

The new presentation suite is one that COA’s staff are proud to use and to introduce clients to. The room is used on a regular basis for project team meetings, client demonstrations and senior management meetings.

• Travel cost savings
• Reduced carbon footprint
• Improved communications
• Improved efficiencies of staff
• Increased productivity
• Competitive advantage

The Video Conferencing solution

The presentation suite at COA Solutions’ head office in Cobham is a fully functional presentation and Video Conferencing suite comprising of a ceiling mounted projector, Video Conferencing system, audio solution and motorised projection screen, all controlled by an easy to use Crestron system.

Seating capacity: 20 people
Easy to use touch panel Crestron control system
Motorised wall mounted projector screen
203×152
Wall mounted Polycom VSX7000s Video Conferencing codec
NEC ceiling mounted projector
Crestron lighting
High quality ceiling speakers
DVD & VCR combi unit
Polycom VTX1000 conferencing phone
Training
1 year on-site support

About COA Solutions Ltd

COA Solutions Ltd (formerly CedarOpenAccounts) is the UK’s leading supplier of financial management, procurement, business intelligence, human resource payroll and document management solutions.

COA Solutions has more than 450 staff and 3,000 customers from across the globe including Companies House, Newcastle City Council, WHSmith, Royal Bank of Scotland, Aer Lingus, National Express Group, DFS and Chesterfield Primary Care Trust.

The head office is located in Cobham and COA Solutions has a number of offices located as far afield as Aberdeen and Aylesbury.